Letting Process

Here is a guide to each step of the process, from finding your property to the day you move in.

  • Find A Property
  • Book A Viewing
  • Application For Tenancy
  • Present Identification
  • Fees
  • Reference and Credit Checks Carried Out
  • Move In Date Agreed
  • Deposit
  • Tenancy Agreement Issued

Find A Property

All rental properties are posted on our website, if you can’t see a property that suits your requirements, you can check back here regularly, or you can email us with your requirements and we will contact you as soon as something suitable becomes available. Be sure to include the number of bedrooms, location, budget and the date you require accommodation for.

Alternatively you can follow us online, we post latest rentals on our Facebook and Twitter pages, or you can register for our newsletter.

Details of properties are published regularly in a local newspaper, the Manchester Weekly News.

Book A Viewing

Call in, call us or email us and we will get back to you to arrange a suitable time for a viewing. A member of our team will accompany you on the viewing.

Call : 0161 787 7964                                Email : padgettsmonton@aol.com

Application For Tenancy

The first step is to complete an application form. You can download one here and print it out.

Click To Download Application Form

Forms are also available from our Monton office. Call in and pick one up, email us and we will send one out to you, ring us, we’ll even post one out.

An Application form must be filled in for every adult occupant of the property.

You need to tell us about anyone under the age of 18 who will be living at the property, but they do not need a separate application form.

 

Identification

Driving Licence OR Passport, plus a current utility bill confirming your address (e.g. council tax, gas, water, electric or telephone).

Fees

Unlike other Estate Agents in the area, we do NOT charge a Holding fee,and we take the property off the market as soon as the fee for Reference and credit Checks are paid.

Fees are £150 per person.

Once the application fee has been paid the property will be completely withdrawn from the market and upon receipt of valid information we will start the process.

Reference and Credit Check Guidelines:

Although there are exceptions, most landlords require the following:

  • The tenant must be in full time employment, with no more than a 4 week gap between different employers in the last 6 months.
  • The tenant must have been resident in the UK for the past 3 years.
  • The tenant’s salary must be 2.5 times the monthly rental.

Please Note: Due to legal restrictions we are unable to grant a tenancy to anyone under the age of 18.

Tenancy Agreement Issued

We normally use an Assured Shorthold Tenancy Agreement, with an initial period of 6 months tenancy. This is recommended and was compiled by the Association of Residential Letting Agent in consultation with the Office of Fair Trading. This document is legally binding and its purpose is to clearly outline what is expected of both tenant and landlord.

Deposit

One months rent is taken as a deposit and held during the tenancy as a safeguard against possible expense at the end of tenancy. For example, cleaning or repairing any damage to property or fittings caused by the tenants during occupancy.

If you (the tenant) back out of the application once the deposit has been paid then you may lose the deposit. Legally, the landlord is entitled to keep your deposit, as the property has been taken off the market and Padgetts would have also stopped viewings, so in effect the landlord may have lost out on other prospective tenants.

Please note all deposits are protected by the Deposit Protection Scheme

How long does all this take ?
From 1 day to 2 weeks once all the information has been received.

Guarantor

In some circumstances you may need a Guarantor, someone who will be responsible for any rent arrears or costs of damage to property should you fail to keep up with payments.

In order to be accepted a guarantor must

  • Be in full time employment.
  • Resident in the UK for the past 3 years.
  • Be a homeowner
  • Be earning 3 times the monthly rental

Whilst checks are being carried out, the team here at Padgetts will prepare your Assured Shorthold Tenancy Agreement, and do anything else needed to make sure you are in your property at the earliest possible opportunity.

FAQS

Frequently Asked Questions

The landlord has a legal responsibility

  • to repair the structure and exterior of the property, including drains, gutters and external pipes

  • to keep in working order the installations for the supply of gas, electricity and water

  • for the installations for the provision of space and water heating

  • for the safety of such items as gas, electricity and furnishings as well as the general standard or fitness of the property for habitation

The tenant has a legal responsibility

  • to report disrepair promptly

  • to take reasonable steps to ensure that neither the tenant nor guests damage the property, its fixtures and fittings

  • to do the minor day to day things any home-occupier would normally do e.g. replace light bulbs, fit a new battery in a smoke detector, etc

  • to keep the property reasonably warm and aired, preventing condensation or freezing of pipes

  • to leave the property secure when absent from it

  • to keep the garden and other areas reasonably tidy and free from rubbish

Rent of an existing tenancy can only be increased once every twelve months.

Where an Assured Shorthold Tenancy holds over as a statutory periodic tenancy, a specific prescribed form (a section 13 notice) will be used to notify tenants of a proposed increase in the rent.

You need to ask first. If the landlord is happy for a tenant to keep pets, then we may need to increase the amount of deposit and a special clause may be added to the tenancy agreement to cover the tenant’s additional cleaning and maintenance obligations. In some circumstances there may be an additional clause stating that the premises must be professionally cleaned on termination of the tenancy.

A County Court Judgement does not automatically prevent you from getting a tenancy, however, tenancy will be automatically declined or revoked if you fail to disclose a CCJ.

Reference and Credit Check Guidelines:

Although there are exceptions, most landlord rental checks require the following: 

  • The tenant must be in full time employment, with no more than a 4 week gap between different employers in the last 6 months.

  • The tenant must have been resident in the UK for the past 3 years.

  • The tenant’s salary should be approximately 2.5 times the monthly rental amount.

Please Note: A completed application form is required for every occupant of the property over the age of 18.  We also need to know if any children will be living with you at the property.

To secure the property you must pay the application fee .

Unlike other Estate Agents in the area, we do NOT charge a holding fee, however a fee is applicable for Reference and Credit checks.

£150 single occupancy, £180 double occupancy

Once the application fee has been paid the property will be completely withdrawn from the market and upon receipt of valid information we will start the process.

Moving In

This is where you will

  • Sign the tenancy agreement and other documents
  • Pay your first month’s rent in advance
  • Pick up the keys

Please note that all the tenants / guarantors named on the tenancy agreement must be present at the office for this appointment.

Moving Out

 Once you have a confirmed move out date, one of the team will meet you at the property to receive the keys back and take meter readings. We will then conduct a Final Inspection. We will advise you of any discrepancies with the property, and you then have your chance to point out any issues.

Following a successful check out (property left in a good standard) and receipt of your finalised bills, we will then endeavour to return your security deposit as quickly as possible.

A guarantor is needed if:

  • you have recently moved to the UK and  cannot provide a previous traceable UK address
  • you are not working in the UK
  • you are a student
  • your monthly salary is less than 1.5 times the monthly rent

A guarantor is usually a parent or relative who is willing to take responsibility for any rent arrears that may occur as a result of your tenancy.

The guarantor must be a UK resident.

Usually six months initially, with renewal either for 6 months at a time (Assured Shorthold Tenancy) or the tenancy continues with the condition of a one month notice period should you decide to leave the property (Periodic tenancy).

12 months tenancies are at the landlord’s discretion.

 

From the 6th of April 2007 the legislation governing the holding of deposits changed. From that point any deposit must be held by a regulated agent who is part of an approved scheme or by a government run scheme.

At Padgetts we work with DPS (Deposit protection Scheme) which means that in the event of an unresolved dispute or stalemate over the allocation of the deposit, it can be referred to the scheme for a prompt, independent, third party adjudication, thereby providing a resolution which is fair to both landlord and tenant. Further details are available upon request, or from the DPS website here

dps-logo-green

A Tenancy Agreement is a legal document which clearly states the terms and conditions of the tenancy so that both landlord and tenant are clear about how long the tenancy is for and what is expected from landlord and tenant.

We generally use an Assured Shorthold Tenancy Agreement.

This is recommended and was compiled by the Association of Residential Letting Agent (ARLA) in consultation with the Office of Fair Trading.

This document is legally binding, its purpose is to clearly outline what is expected of both tenant and landlord.

Furnished:  The property is let complete with all main fixtures, furnishings and fittings, white goods, lounge and bedroom furniture etc.

Unfurnished: The property is let complete with carpets, curtains and light fittings and, on occasion, kitchen appliances. The tenant will need to supply furniture and furnishings.

All properties are inspected and a full inventory compiled before every rental, to ensure everyone is clear about exactly what is included in your rental property.

To end your tenancy you must give written notice to the landlord. You might not be able to end the agreement if you have signed the tenancy for a fixed period.

What is the notice period?

A landlord must give two months notice in writing to end the tenancy at the end of the Tenancy Agreement.

A tenant must give a months notice in writing.

Joint tenants:

If there is more than one person on the Tenancy Agreement, the agreement will automatically end for all of you. The actions of each individual person will affect all of your rights. For instance: If one of you gives notice to the landlord, the agreement will normally automatically be ended for all of you. None of you will have the right to continue living there. However, this does not apply if you have a fixed term tenancy that has not come to an end. If one of you leaves without giving notice, the whole rent will still be due and the other tenants will have to pay the missing person’s share. If one of you has caused damage, the landlord may be entitled to take money out of your shared deposit. If you are thinking about leaving, be sure to discuss it with the other joint tenants before you take any action. It may be possible for someone else to take your place, and/or for the landlord to give a new agreement to those who are staying.

Unexpected End Of Tenancy:
There are only limited ways in which this can happen; the landlord cannot make the tenants move out, nor can the tenants lawfully walk away from their obligations to fulfil the contract. Either party might request of the other that a formal “surrender” of the tenancy be allowed. It would then be up to the parties to agree the terms and conditions of such a surrender. This might include some financial compensation for inconvenience or costs incurred.

Can I get someone else to move in?
This may be possible if you have no choice but to leave early and want to avoid paying rent on more than one home. However, you have to get the landlord’s agreement for the person you suggest to move into the property. The landlord may want to take up references for them.

The landlord will give the new person their own tenancy or licence agreement – otherwise, you will still be legally responsible for the tenancy.

What if I just walk away?

Just don’t. The agreement continues even though you have left. You will still be liable for the rent and you could even be charged rent up to the end of the agreement.  It is much better to come and talk to us and do things the right way. We can help you sort things out.